Productivity AI apps

AI email chief of staff — screens your Gmail, drafts replies, briefs you twice a day.

An AI email assistant that screens your inbox so only messages needing your response get through, drafts replies in your voice straight into your drafts folder, and summarizes everything else in a twice-daily brief. You can chat with it like a chief of staff — giving standing instructions for how kinds of email should be handled. Works with Gmail and Google Workspace accounts.

An AI executive assistant that triages email, drafts replies, and takes meeting notes.

An AI executive assistant for Gmail and Outlook that organizes your inbox by urgency, drafts replies in your own writing style, and produces meeting notes from Google Meet, Teams, and Zoom calls. Setup is one click via Google or Microsoft sign-in, and drafts improve as it learns from your edits. Plans start at $30/month per seat after a 7-day trial.

AI email client built on top of Gmail.

Shortwave is an AI-powered email client layered over Gmail, offering natural-language search across your inbox, AI thread summaries, and a Ghostwriter that drafts replies in your own voice. It revives Google Inbox-style features like bundling and a split inbox, with web, desktop, and mobile apps.

Keyboard-first AI email client for Gmail and Outlook, built for inbox zero.

An AI-native email client for Gmail and Outlook accounts, known for sub-100ms keyboard-driven interactions, split-inbox triage, and AI that drafts replies in your own voice. Now part of the Superhuman Suite — alongside Grammarly, Coda, and the Superhuman Go assistant — from the company formerly known as Grammarly. Mail is included only in the Business plan ($33/member/month annual) and up; there is no standalone email subscription anymore.

Self-organizing AI notes that file and resurface themselves.

Mem is an AI note-taking and knowledge app that captures notes and organizes them automatically, linking related content and resurfacing it contextually instead of asking you to maintain folders. Its AI chat answers natural-language questions across your notes, acting as a searchable 'second brain'.

AI calendar that auto-schedules tasks, habits, and focus time.

Reclaim.ai is an AI calendar assistant that automatically schedules tasks, recurring habits, and protected focus time around your meetings, syncing Google and Outlook calendars to prevent double-booking. It auto-defends deep-work blocks, adds buffer time, and finds optimal meeting slots, with time-tracking analytics on top.

AI productivity superapp: auto-scheduling, projects, and meeting notes.

Motion combines task management, project planning, and calendar scheduling, automatically time-blocking your day from tasks, deadlines, and workload and re-planning as priorities shift. It also generates project plans from a description and takes AI meeting notes with action items, integrating with Gmail, Outlook, Zoom, Slack, and more.

Networked, end-to-end-encrypted notes with a built-in AI assistant.

Reflect is a fast note-taking app that links ideas into a backlinked graph, syncs instantly across devices, and keeps notes end-to-end encrypted. Its AI assistant transcribes voice notes, drafts outlines, surfaces takeaways, and improves writing, with Google Calendar and Outlook integration plus web and Kindle clipping.

AI workspace for tasks, projects, and multi-agent automated workflows.

Taskade turns prompts into apps, AI agents, and automated workflows in one workspace, blending task lists, projects, notes, and mind maps with real-time collaboration. Its AI agents handle research, writing, and reviewing with multi-agent handoffs, plus durable automations and 100+ integrations.

Calm daily planner that unifies tasks, calendar, and intentional planning.

Sunsama is a daily planner that pulls tasks from tools like Asana, Trello, Jira, and email into one workspace, then walks you through planning a realistic day alongside your calendar. It emphasizes focus mode with Pomodoro timers, daily shutdown rituals, and time analytics over feature sprawl.

AI teammate inside Notion: writing, workspace Q&A, agents, and meeting notes.

Notion AI is the assistant built into the Notion workspace, drafting and editing content, answering questions across your pages and connected apps, taking AI meeting notes, and running custom agents on triggers or schedules. Enterprise Search reaches into Slack, Google Drive, and GitHub, and the Notion Agent can complete multi-step tasks with workspace context.